There are many reasons businesses choose to relocate. Whether you want to cut costs, move to a better location, or find a bigger space, relocating can be timely and costly. Yet, with the proper knowledge and planning, you can save time and money when relocating your business.
If you are considering moving your business and want to save, then keep reading.
1. DIY Is Not Always The Best Option
Getting help with relocating is a must to move your large items, such as furniture, tech, and cars. You may have a lot of expensive equipment you need to move, which can be dangerous if you are not an experienced mover.
Most companies have the option to purchase additional insurance for your most valuable possessions, and you can avoid accidentally destroying something of value. Although you will be paying out for this, you will save time by hiring professionals, and there are plenty of affordable and reasonable deals to reduce the stress of moving.
For instance, you can use Cars Relo to help you relocate your vehicles, no matter if they are cars, trucks, or SUVs. So, if your business has a collection of company cars that need relocating when you move, they can assist you and make the move fuss-free. This can save you time and money, as they will offer you the best deals for moving your vehicles.
Getting assistance is likely to save you more time than money, but it may be worth paying to get help.
2. Have Employees Move Their Own Items
Depending on your insurance and the suggestions from your Human Resources Department, you may be able to require your employees to move their own belongings. More than likely, your employees have lots of their own stuff in the office, especially in their lockers and on their desks.
Aside from not wanting to be responsible for their belongings, it will also cause you more work to move the stuff for them. Plus, you might need extra moving trucks to store and transfer the staff belongings, which will cost you more money.
So, asking them to move their own stuff will take the responsibility away from you and also take your time and money.
3. Don’t Wing It – Make A Plan
To be organized for the move, you will want to preplan. Moving a business entails moving across important documents, expensive tech, and data. Thus, making lists and planning the safest way to transport these goods will make the process smooth.
Planning ahead of the move will help you find the best moving deals and also reduce the stress on moving day. You may benefit from taking a few days to move the office to ensure everything is moved safely to avoid damaging or misplacing important or expensive items.
4. Be Realistic About The Space You Are Moving To
Renting office space is not cheap, so you won’t want to pay for more space than you need. Even if you do need or want to increase the size of the workplace in the future, you need to be realistic.
It may help to measure the size of your current space and decide how much extra space you need for new staff, items, or areas. The larger the size of the office, the more expensive the rent will be. Because of this, be realistic to ensure the rental price stays within your budget and does not put your business at a loss.
Getting rid of things you no longer need before the move will reduce the amount of stuff you need to relocate. This may result in needing fewer trucks for the move and save you a lot of time when you unpack in the new office.
You can donate the items to other smaller businesses or friends you might know who could benefit from them.
6. Label Every Box
Labeling every box is extremely time-consuming and can be a frustrating process. Packing up the items is not the most thrilling job, and due to that, you may do it as quickly as possible and then forget what you put where. You could save yourself a lot of time down the road by labeling the boxes when packing them to ensure you know where everything is.
Also, labeling the boxes will reduce the risk of misplacing something. You could easily lose smaller tech gadgets if you do not label the box, which could cost your business unnecessary money.
7. Update Your Physical Business Address
Every successful business has loyal customers. Whether you are a store or an appointment-based company, your customers will be familiar with your physical address. So, if you move and you do not update your address, your customers may be disappointed if they show up and have no idea where to find you.
It is not worth losing customers over, and changing your address is easy. Put it on your website ahead of time, email your customers, and put a notice on your current address/building to notify customers of the relocation.
8. Take Special Care Of Expensive Equipment
Your tech equipment is most likely your most expensive equipment. You will want to take care of it to ensure it is not damaged during the move. Ensure you pack up cables carefully because they can be easily damaged. Plus, pack the gadgets with sensitive features (such as screens) with protective packaging to reduce the risk of breaking when being moved or in the moving truck.
Fight the urge to be lazy and rush the packing process!
Computers and monitors should ideally be packed individually as they can easily be damaged. Even a scratch can hinder their look. If you are moving to a new office, you will want the gadgets to stay in quality condition and not have to pay out for new equipment.
Similarly, other sensitive equipment that should be packed and moved according to their instructions are printers and FAX machines. These contain cartridges and scanners that can become damaged if moved incorrectly.
9. Pay For The Insurance
If you are moving expensive equipment or important data, don’t be cheap – get the additional insurance. If you are using a moving service, it can help to insure your goods before they are picked up to avoid a loss of money and ensure they are covered if something happened.
Most moving companies will offer insurance policies, which will give you peace of mind and have your goods covered in case damage or loss does occur.
Because if you don’t get the insurance, you know exactly what will happen. Your most expensive piece of equipment will inevitably be damaged. But if you do get the insurance, everything will arrive in one piece.
It’s Murphy’s Law.